Personal applications to land registers

A solicitor usually fills in any forms to land registers on your behalf because land and property ownership issues can be hard to understand.

Some people want to fill in the forms themselves to tell Land Registry or Registry of Deeds about changes to their personal details, property ownership or if a mortgage has been paid off.  This is called making a personal application. 

Even if you decide to fill in a form yourself, you will often need a solicitor to sign parts of the application especially any supporting documents.

Help from land registers

Land registers cannot take the place of a solicitor who will give you advice or complete an application for you.  However, information is available to help you tell Land Registry:

  • if you have paid off your mortgage and your bank or building society has sent you a release for registration
  • if your name or address has changed
  • for some other personal applications

Clearing your mortgage

If you have cleared your mortgage payments and your bank or building society has sent you a letter and document for registration, you need to tell land registers.  This signed document confirming you have paid off your mortgage debt is called ‘a release’.

You need to be clear which land register you need to register with, either Land Registry or the Registry of Deeds.   

If your original deeds were registered at Land Registry, the document is called a charge. If registered at the Registry of Deeds, the document is called a mortgage.

Registering ‘a charge’ release

You register a charge at Land Registry by

  • filling in an Application for Registration Form 100A
  • paying £20 fee
  • sending the charge deed with the signed or sealed release by lender
  • sending copy of the letter sent to you from lender
  • sending certified copy of Power of Attorney if your release has been signed using a Power of Attorney

You can check the registration of the ‘release’ is correct by obtaining a copy folio, this costs £11 and is available by visiting one of the  customer information centres. 

LPS Registration offices

Registering a mortgage vacate or release

You register confirmation of your mortgage payment which is called ‘a vacate’ at the Registry of Deeds. Sometimes the original mortgage deed is not available at the Registry of Deeds and a stand alone release is signed by the lender and will be recorded as a separate note.

You can register your vacate or stand alone release at Registry of Deeds by

  • filling in RD Form 2 Application to Accompany Deed     (for a vacate)
  • filling in RD Form 1 Application to Accompany Deed   (You must also send this form along with your RD Form 2 if you are sending a stand alone release)
  • Sending a £10 fee for a vacate or £15 for a stand alone release 
  • sending certified copy of Power of Attorney if your vacate or stand alone release has been signed using a Power of Attorney

When the registration is complete the original document will be returned to you marked with a unique reference and barcode as evidence of registration. You should keep this document in a safe place.

Reporting name or address changes

If you want to register a change of name or address with Land Registry, you will need to fill in an Application for Registration Form 100A   You will also need a solicitor to complete a certificate for you. 

Sample certificates and further guidance can be found at 

 Land Registry charge a fee of £90 for this service. 

When your registration is complete, your record of ownership and your ‘folio’ will be updated. You can check the registration is correct by obtaining a copy folio. This costs £11 and is available by contacting one of the  customer information centres.

If your property is registered at the Registry of Deeds you will not be able to update your name and address. Change of name or address applications can only be made to the Land Registry.

Other personal applications

It is possible to lodge a personal application for a Transfer, Release of Personal Charge, Release of Burden, a Transfer by personal representatives or a Lease. However, you should take advice from a solicitor before signing these important and complex legal documents.

A solicitor will need to witness signatures to these documents, if the signatures are not witnessed by a solicitor you will need to provide a solicitor’s certificate.

You may need to confirm your identity for some personal applications.  You will need a solicitor to sign a Land Registry Solicitor’s Certificate.  

Once your property information or folio is updated, the deed is kept by Land Registry.

The fee for this service varies but more information can be found at LPS Registrations Fees

Bankruptcy

If your bankruptcy debt has been paid you will receive a document called a ‘vacate’ of a bankruptcy petition. This will be stamped by the court official known as the Bankruptcy Master.  You should apply to the Registry of Deeds to register this ‘vacate’.

To register the ‘vacate’, you need to fill in a RD Form 2 Application to Accompany Deed    and send the original ‘vacate’. This service costs £10.

When registration is complete the vacate will be returned to you marked with a unique reference/barcode as evidence of registration. You should keep this document in a safe place.

Payment

You cannot complete a personal application online.  

For Land Registry applications, send your forms, cheque, and any supporting documents to the Land Registry headquarters.

Cheques should be payable to DoF General Account. Land Registry can take 6-8 weeks to process your application if you send all the right documents and the right fee.

For Registry of Deeds applications, you must send your forms, cheque and supporting documents to the Registry of Deeds at Land Registry headquarters.

Cheques should be payable to DoF General Account. Registry of Deeds can take 1-2 weeks to process your application if you send all the right documents and the right fee.

Useful links

Share this page

What do you want to do?
What is your question about?
Do you want a reply?
Your email address
To reply to you, we need your email address
Your feedback

We will not reply to your feedback.  Don't include any personal or financial information, for example National Insurance, credit card numbers, or phone numbers.

This feedback form is for issues with the nidirect website only.

You can use it to report a problem or suggest an improvement to a webpage.

If you have a question about a government service or policy, you should contact the relevant government organisation directly as we don’t have access to information about you held by government departments.

You must be aged 13 years or older - if you’re younger, ask someone with parental responsibility to send the feedback for you.

The nidirect privacy notice applies to any information you send on this feedback form.

Don't include any personal or financial information, for example National Insurance, credit card numbers, or phone numbers.

Plain text only, 750 characters maximum.
Plain text only, 750 characters maximum.

What to do next

Comments or queries about angling can be emailed to anglingcorrespondence@daera-ni.gov.uk 

What to do next

If you have a comment or query about benefits, you will need to contact the government department or agency which handles that benefit.  Contacts for common benefits are listed below.

Carer's Allowance

Call 0800 587 0912
Email 
dcs.incomingpostteamdhc2@nissa.gsi.gov.uk

Discretionary support / Short-term benefit advance

Call 0800 587 2750 
Email 
customerservice.unit@communities-ni.gov.uk

Disability Living Allowance

Call 0800 587 0912 
Email dcs.incomingpostteamdhc2@nissa.gsi.gov.uk

Employment and Support Allowance

Call 0800 587 1377

Jobseeker’s Allowance

Contact your local Jobs & Benefits office

Personal Independence Payment

Call 0800 587 0932

If your query is about another benefit, select ‘Other’ from the drop-down menu above.

What to do next

Comments or queries about the Blue Badge scheme can be emailed to bluebadges@infrastructure-ni.gov.uk or you can also call 0300 200 7818.

What to do next

For queries or advice about careers, contact the Careers Service.

What to do next

For queries or advice about Child Maintenance, contact the Child Maintenance Service.

What to do next

For queries or advice about claiming compensation due to a road problem, contact DFI Roads claim unit.

What to do next

For queries or advice about criminal record checks, email ani@accessni.gov.uk

What to do next

Application and payment queries can be emailed to ema_ni@slc.co.uk

What to do next

For queries or advice about employment rights, contact the Labour Relations Agency.

What to do next

For queries or advice about birth, death, marriage and civil partnership certificates and research, contact the General Register Office Northern Ireland (GRONI) by email gro_nisra@finance-ni.gov.uk

What to do next

For queries about:

If your query is about another topic, select ‘Other’ from the drop-down menu above.

What to do next

For queries or advice about passports, contact HM Passport Office.

What to do next

For queries or advice about Penalty Charge Notices (PCNs), including parking tickets and bus lane PCNs, email dcu@infrastructure-ni.gov.uk

What to do next

For queries or advice about pensions, contact the Northern Ireland Pension Centre.

What to do next

If you wish to report a problem with a road or street you can do so online in this section.

If you wish to check on a problem or fault you have already reported, contact DfI Roads.

What to do next

For queries or advice about historical, social or cultural records relating to Northern Ireland, use the Public Record Office of Northern Ireland (PRONI) enquiry service.

What to do next

For queries or advice about rates, email:
rating@lpsni.gov.uk

For queries or advice about property valuation, email:
valuation@lpsni.gov.uk

For queries or advice about land registry, email:
CustomerInformation.LandRegistration@finance-ni.gov.uk

For mapping queries, email:
Mapping.Helpdesk@finance-ni.gov.uk

What to do next

For queries or advice about  60+ and Senior Citizen SmartPasses (which can be used to get concessionary travel on public transport), contact Smartpass - Translink.