Public search room
In line with measures currently being implemented by the NI Executive to curb the spread of Covid-19 GRO Public Search Room will be closed to the public from 24th December until the 1st April 2021.
Visitor appointments within this period are now cancelled, please contact gro_nisra@finance-ni.gov.uk to rebook your appointment.
You can order life event certificates online. You will need a credit or debit card to use this service.
Order online
- Order a birth certificate online
- Order an adoption certificate online
- Order a marriage certificate online
- Order a civil partnership certificate online
- Order a death certificate online
If you would like to order a stillbirth certificate, visit the registering a stillbirth page.
Order by phone
If you have a credit or debit card you can also order a certificate by phone.
You cannot order a certificate for collection at the General Register Office over the phone. You can only do this if you go in person to the office and order over the counter.
- 0300 200 7890 (+44 300 200 7890 from outside the UK)
Order by post or in person
It is not possible to order in person, as due to COVID-19 restrictions the public office is closed.
If you do not have a credit or debit card, or you would like to order by post, you can download and print out the relevant application form.
- Birth certificate application form
- Adoption certificate application form
- Marriage certificate application form
- Civil partnership certificate application form
- Death certificate application form
- Commemorative certificate application form
You can send the application by post.
Your certificate will be posted out, as long as you have included a postal address on your application.
If you're paying for your certificate by cheque or postal order you should make it payable to ‘The Registrar General’.
Types of certificate
Certified copies of certificates
You can order certified copies of birth, adoption, stillbirth, marriage, civil partnership and death certificates.
| Certificate | available from |
|---|---|
| Birth certificates | 1864 to present |
| Adoption certificates | 1931 to present |
| Marriage certificates | 1845 to present (non-Roman Catholic marriages) 1864 to present (all registered marriages) |
| Civil partnership certificates | 2005 to present |
| Death certificates | 1864 to present |
Long birth or adoption certificate
A long certificate shows the surname, name, sex, date of birth and (in most cases) the district of birth. It also shows details of the registered parents and their occupations. You’ll need a long certificate for driving licence or passport applications
Short birth or adoption certificate
A short certificate shows only the surname, name, sex, date of birth and (in most cases) the district of birth. A short certificate is generally only accepted as proof of age.
Commemorative certificate
You can order a commemorative certificate to mark special occasions, such as a wedding anniversary or a significant birthday. The certificate is printed on specially-designed paper, mounted in a frame and comes in a custom-made presentation box.
Commemorative certificates are only available for births, marriages, civil partnerships and deaths.
You should note that these certificates are for commemorating a significant event only and do not have any legal or evidential value.
Priority certificate
A priority certificate is one that is needed urgently. An additional fee will be charged for priority processing.
Statutory purpose birth certificate
A statutory purpose certificate is a birth certificate that you may be able to get for a reduced fee. They are usually certificates needed for education or social security purposes, for example claiming benefits or if you need a copy of your child’s birth certificate for registering at a new school.
You can’t order these certificates online. You must apply by post or in person.
You’ll need to provide proof with your application that the certificate is required for a statutory purpose. These certificates can only be used for the purposes provided.
Fees
| Type of certificate | fee (excluding postage) |
|---|---|
| One certificate (any type including long or short) | £15.00 |
|
Two or more certified copies of the same certificate (must be ordered at the same time) |
first copy will be charged at £15.00 additional copies cost £8.00 each |
| Priority certificate (certificate fee plus priority fee) | £20.00 |
| Commemorative certificate | £40.00 |
| Statutory purpose birth certificate | £8.00 |
Postage
Priority and non-priority orders to go to addresses in the UK may take up to five working days from date of issue unless you have chosen to pay for next day delivery.
All certificates to go to addresses outside the UK (ROI/European/Rest of the World) are sent by international standard delivery. This service is not tracked and may take up to four weeks from date of issue.
You can choose to have a priority certificate sent within the UK using Royal Mail's guaranteed next day delivery service. You will be charged a fee for this service.
The following amounts will be added to your payment to cover postage costs:
| Country | one certificate | two certificates | three certificates | four or more certificates |
|---|---|---|---|---|
| UK | 0* | 0* | 0* | 0* |
| Europe | £0.90 | £1.37 | £1.37 | £2.27 |
| Rest of the world | £1.20 | £2.03 | £2.03 | £3.43 |
* £6.20 for sending priority certificates by guaranteed next day delivery within the UK (£8.10 for commemorative certificates).
Processing times
GRONI aims to issue most non priority applications by the fifth full working day after receipt of the application, however it may take longer during busy periods.
These are the processing times for priority certificates:
| Priority order received | Order dispatched |
|---|---|
| before 12.00 noon on a working day | same working day |
| after 12.00 noon, at weekends or during public holidays | next working day |