Landlord Registration Scheme Fair Processing notice

Personal data is information about a living person that can identify that person. It includes their names, addresses, date of birth and telephone numbers.

Data protection

Under the Data Protection Act, personal data covers:

  • information held
  • information used with any other information which is already in the possession of, or likely to come into the possession of, the person or organisation holding the information
  • any expression of opinion about the individual, and any indication of the intentions of the data controller or any other person about the individual

Why personal data is collected and stored

Under the Landlord Registration Scheme, the Registrar must develop and maintain a system that can share information with:

  • district councils
  • the Department of Finance 
  • the Housing Executive
  • the Department for Communities

Organisations working with, or on behalf of the Registrar, must keep your details securely and use them only to fulfill their obligations under the Landlord Registration Scheme.

How your personal information is used

You must give information that is accurate and up-to-date. This information will not be kept for any longer than necessary.

The information you give will be used:

  • to issue your Certificate of Registration which is valid for three years from the date of registration and contains your unique registration number
  • to tell you eight before your current registration expires
  • to show people who search the Register if you're registered as a landlord
  • to process payments for registration
  • to help district councils, the Department of Finance and the Housing Executive carry out their legal duties

The information you provide will be based on strict security standards to prevent any unauthorised access to it.

If you would like to know more about how your information is processed, contact the Landlord Registration Scheme advice line:

  • phone: 0300 200 7821

For general information, go to:

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