Filling in job application forms

Most employers require applicants to complete an application form. These come in many shapes and sizes but the information being looked for is basically the same.

Before you start

Planning is important. Make sure you read the instructions on the form carefully. If it asks you to put the information in a certain order then make sure you do.

Here are some tips on filling in application forms:

• always check the instructions for filling in the application form - for example: whether you have to write in capitals or fill in the form in black ink only
• spell the name of the company correctly
• prepare a draft of the application form and then transfer the information to the actual form - if you’re filling it in by hand
• read over the job advert again and make sure the information you include on the form is relevant
• answer all questions and fill in all the boxes
• if there are gaps in your employment history say what you were doing during that time - for example: bringing up your children or voluntary work
• include skills that you have developed outside school / work
• ask a friend or relative to check your application form before you send it

Online application forms

If the form is online it may be a good idea to draft it offline first e.g. In a word processing package like Word and save this on your computer. This way you'll be able to run a spell check before you copy the info into the online system. It also means you'll have a back-up if there's a problem with the form.

Many sites allow you to store your application online which will let you review or edit your application if required. If you need a username or password to access the site it will be very important to record these in a safe place for future reference.

You may be allowed to use one form for multiple job applications.  If this is the case you should update relevant parts of the application form to highlight your skills / experience to each specific post.

Online forms can be longer and more complicated than paper forms – follow the instructions carefully and check how many screens you have to fill in before you can submit your application. If necessary, copy all the questions into an offline document – that way there’s no danger of submitting an incomplete application.